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Road Trip Story: How I Made $350 in San Diego, in 15mins – in a Hotel Lobby!!!

hotel lobby

On the way back from BlogWorld at the beginning of this month, I took a little detour from my trip back to the Philippines and stopped by to say ‘Hi’ to all the lovely people in San Diego, staying four nights to enjoy a little down-time with my wife. We hit the San Diego Zoo, SeaWorld (with my buddy, Pat Flynn and his family) and Macy’s for a brand new suitcase as my other decided to die the day before we were due to leave!

Our time in San Diego was awesome. The place is fantastic, and we’ll definitely be going back again in the future. There was one thing that made it all the more sweet, however.

As my wife and I were enjoying a late breakfast, before checking out, I had an email come in from my assistant back in the Philippines. She was confirming a consultation call with a Virtual Staff Finder client – in 30mins. Bad timing? A little… But, it was better to take care of the call now, I thought, before hitting the ‘road’, as I would be keeping my client waiting for at least a few days whilst I traveled and got re-acquainted with the Philippines time-zone.

I Don’t Pay for WiFi!

Being the tight bastard that I am, I don’t pay for wifi. Anywhere. I think that in this day and age, to even attempt to charge for it is nothing short of taking the piss, quite frankly. And at my hotel, they were attempting to charge me for in-room wifi. However, I was told that there was free wifi in the hotel lobby. Great!

I escorted my wife back to the room so she could finish the packing (as all good wives do!), and headed back down to the lobby with my MacBook Air and a pair of earbuds!

The call with my client was going by as normal. Simple questions at first, then getting a little more in-depth. Advice needed on how much to pay their virtual assistants, how to work with them properly, and whether the time differences would cause any issues, etc., etc. It was around half way through the 30min consultation that I noticed another hotel guest sitting across from me, using the free wifi, too. “I’m not the only cheap bastard staying here..!”, I thought to myself.

Why Eavesdropping is a Good Thing!

As I continued my chat, I noticed that my side of the conversation had gotten the attention of my freebie wifi buddy, sitting across from me. He was intently listening in on the advice I was giving my client, and quite frankly, I wasn’t bothered about it.

As with most people that I meet, not many of them know that much about virtual assistants and how they can help you run, support and grow your business, so I’m happy to educate whenever possible, if it means I help another had-working entrepreneur.

When I was done with my client call, I sent a quick email to my project manager, Stephanie, on the call notes, attaching a recording of the call, as I do with all my consultations (so she can go back and listen to it, if need be), and started to shut down my laptop. At this point, the other hotel guest reached out his hand and introduced himself as Mike, a business owner from LA, who was in town for a conference.

The Elevator Pitch!

After subjecting him to my 20-sec elevator pitch (which is perfected, trust me!) and a couple more minutes of general chit-chat he admitted listening in on my conversation, apologizing at the same time. No problems, I told him, and asked if there was anything in particular that pricked his ears up in the first place. He said that he liked the idea of having someone do the ‘shit work’ (his words, not mine!), that he hated doing everyday. As we all know, virtual assistants can do that stuff (along with other things, too!). 🙂

Ten more minutes goes by, I explain that we’re leaving soon and that I’ve got to go up to the room to make sure that the wife hasn’t stuffed the hotel bathrobes into our suitcase, along with other stuff that should stay in our room when we leave – he laughs – and asks one more, conversation-defining question.

“So, how much does it cost to use your service, then…?”.

BHAM!

I answered, gave him my card and told him to email or tweet me with any other questions that he might have. Here’s the thing… Because he had been a nosey so-and-so and listened in on my call, he already had all the answers to his questions.

By the time I had jumped in the taxi, got to the airport, checked in and was waiting for my flight to LA, I had a Paypal notification come through on my iPhone for $350. Nice.

Lessons Learned

Know your elevator pitch off by heart.

Never be shy, or scared to chat with strangers about ‘business’.

And above and beyond everything else – NEVER pay for wifi. 🙂

What do you think, should you have to pay for wifi? Anywhere? Have you any cool business stories like this to share? If so, go for it… below!

Becoming Highly Productive – Working in the Zone!

Productivity Zone

This is a Guest Post by Ian McConnell.

I’ve just had one of those days where everything just fell into place. I was completely in the zone. Task after task got completed effortlessly. Stuff was just falling into place, things were going right and everything just got done. I even completed 4 extra tasks that I hadn’t planned to do today. It’s a great feeling, but I have come to realize that some people struggle to find this zone and don’t enjoy as many of these highly productive days as they should.

It seems that it is more common to have days where small things go wrong and disrupt the day. The computer decides to do an update when it starts up, the browser is slow and unresponsive, the password program can’t find the password that was saved yesterday, etc. Most of these small problems are unavoidable 100% of the time. But, if you are trying to manage your time and tick off the items on a lengthy to-do list, these small problems will undoubtedly add frustration and stress to the mix.

So, how do you get in the zone more often?

I’ll tell you how I did it.

1)      I threw out my to-do list.

2)      I deleted my time management system which was my Google calendar

Yes, I deleted every repeating task in my Google calendar. These were repeating tasks like write an article on Monday at 9am to be finished and submitted to the article directories by 10.30am. Monday 10.45am to 12noon scan the warrior forum for people I could help out. 1pm to 4pm create new Insiders Club content and so on. I had booked up nearly every minute of my 8 hour working day, with a task for the rest of my life. That was thanks to the power of repeating tasks that never end in digital calendars. It felt good when I initially set up all these weekly tasks. I felt organized. But, after a few weeks of trying to stick to my time management plan, I knew it wasn’t going to work.

Are you sometimes in the right mindset when doing your tasks?

9am Monday would come around and my calendar said I should be writing an article. But, I just wasn’t in the right mindset or zone to write an article. I would force the issue, thinking I needed to be disciplined and get this article done. The article would then take 2 hours (or more) to write and I had scheduled an hour to write it and half an hour to submit it. I then had to adjust my schedule for the rest of the day and usually something didn’t get done at the end of the day, or it got rolled over to the next day. This then compounded the problem the next day.

Not all daily tasks could be accomplished as written on your to-do list.

However, I did notice that on some days at different times I was finding the article writing zone. It just seemed to flow and the article writing was so much easier. But, those times tended to vary. By moving that task to a different day or time slot would work one week but not the next. It seemed like just knowing that task had to be completed put me in the wrong mindset.

I needed a system that was much more flexible and took into account what I actually felt like doing. A system where I worked in the zone 80% of the time instead of 20% of the time. You may be thinking that’s just a lack of discipline. I should have got a timer out and forced myself to get the article done… I tried and it didn’t work. I would get the article done but days later would go and adjust it because the quality just wasn’t good enough.

I tried outsourcing the articles but ended up rewriting them because this material had to be in my voice. Outsourcing articles works great for my niche sites, but not for my personal blog. I had to do the writing so people experienced the real me. Then one day I heard Tony Robbins talk about chunking. Chunking is where you group tasks together which when completed will produce a specific result.

Get rid of to-do lists and go to chunk……

An example of a weekly chunk with a specific result is “Build a list of 1,000 subscribers”. There are no to-do lists or scheduled tasks. Just the chunk, that needs to be completed by the end of the week. I tried it and it worked very well for me.

Here is how I apply it:

I review my monthly goals on a Saturday afternoon and then I create 3 chunks. Saturday afternoon suits me because I’ve had a morning away from the business and I’m usually more relaxed. I create 3 result based chunks which must be completed by the end of the next week. I write these chunks on a post it note and attach it to my computer monitor. It’s a quick and easy system, but as I relax on Sunday it’s amazing how some great ideas pop into my head. On Monday morning I always start the day off, like most week days, with a 40 to 60 minute walk. On the walk is when I contemplate which chunk I’ll start with and what tasks I’ll complete that day.

After a shower and breakfast I’m ready to get to work. My mindset is in the right place, my body is energized and I usually start with the easy tasks, or the ones I know I can knock over quickly, because that builds momentum for the tasks that are not so exciting. I found that by removing the long to-do lists and strict time management it eliminated the overwhelm and has allowed me to be flexible with my days. I also don’t check emails until I have completed what I wanted to do for the day.

I don’t have a start and end time for work!

I start the day and if I’m in the zone I milk it for everything it’s got. If it’s one of those days where small things are going wrong and I struggle to get in the zone I’ll read a book, watch the latest launch video, grab a coffee and try again in an hour or two. As an entrepreneur I believe I have to be flexible. I’m a player in a game and have to be constantly looking for the 20% of my efforts that are working and work more on those. Sometimes a rigid time management system doesn’t work. You may feel like you are busy, but you are busy with the wrong things.

Ian McConnell is a regular VBL reader and supporter. He’s built a full time income online in the last 3 years. Check him out at https://inmyhomeoffice.com, where you’ll also find links to him on Twitter and Facebook!

Why Are So Many Internet Start-Up’s Failing Today?

Online Business Failures

This guest post by Don Silver is the FINAL post in the awesome VBL Guest Post Month!

To all of you who contributed, and those that have commented on all the excellent posts from everyone, thank you, sincerely, for making October such a great month – and the one with the most traffic EVER, here at Virtual Business Lifestyle

I’ll see you guys on Monday with my October ‘Virtual CEO’ Monthly Report!!!

In the real world of brick and mortar business, every day millions of people are dragging themselves from their comfortable beds, performing their morning rituals of washing and breakfast to head to their jobs. In their daily grind some are thinking that there must be a better and easier way to make a living.

All these millions know someone or know of someone who has “made it” by quitting their boring existence and become their own boss using their own computers in the comfort and ease of home….

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Alone and Stuck With Your Online Business? Join a Mastermind Group TODAY!

Join the Mastermind Group Today

This guest post by Juha Liikala is part of the VBL Guest Post Month!

I guess we’ve  all been there. You wake up, check your blog’s statistics for the morning, open up your blog and start thinking about what would be your next step. What can you do to make it better. No new comments today, is there something wrong? Have the audience lost their interest on my stuff? Will this lead somewhere or am I just wasting my time? Should I create a product about this or launch a service about that?

…

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Lessons From the Corporate World: Tips for Outsourcing Business Tasks

lessons from the corporate world

This guest post by Eric Gati is part of the VBL Guest Post Month!

If you’re reading this post right now on Virtual Business Lifestyle, chances are you’ve at least heard of virtual assistants, and are perhaps interested in finding one or finding out how to utilize them effectively.  Congratulations, you’re already more advanced than the majority of people out there who believe that affordable help is difficult to find.  The fact of the matter is, outsourcing bits and pieces of your business (or in some cases, most of your business) is a critical part of making you as productive as possible….

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Top 3 Surefire Ways To Effectively Delegate To Your Virtual Team

Screen Shot 2013-09-01 at 1.37.04 AMHave you ever delegated to your virtual team, but been frustrated with the finished result? It just wasn’t what you were expecting, and you didn’t feel that your VA really understood what you were trying to get at. Well, you’re not alone, this happens to a majority of entrepreneurs starting out in virtual delegation, and can often lead to them giving up entirely and going back to the old reliable — themselves!

I am going to share with you now the “Top 3 Surefire Ways” to delegate effectively, quickly and easily to your virtual team so you can get your tasks and projects back right – first time, every time….

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Going the Cheap Route and Learning along the Way: How NOT to Hire Virtual Staff!

Guest post by Jaime Tardy

This guest post by Jaime Tardy is part of the VBL Guest Post Month!

I only work 20 hours per week. Recently, I thought a virtual assistant could push my business forward faster. I coach local entrepreneurs but wanted to branch out online. I wanted to find a virtual assistant that was computer savvy and could help me grow my audience online. I hired my first Virtual Assistant this past May.

…

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The Definitive Guide to Paying Home-Based Filipino Virtual Assistants

paying home based virtual staff

PLEASE NOTE: This post was originally published in September 2010. Since then the ‘work from home’ industry in the Philippines has, and will continue to develop immensely over. I’ve therefore decided to update this post regularly, so that no matter when you visit, it’s always up to date!

Last Updated: January, 2017

One thing is for sure – if you pay peanuts, you’ll get monkeys!

Since launching Virtual Staff Finder back in 2010, we’ve received thousands of questions on the subject of working with virtual assistants – particularly from the Philippines. Everything from hiring and training them, right the way down to working with your VA on a day to day basis, and how to keep them motivated.

However, the number one question we hear more than anything else is “How much do I pay my Filipino Virtual Assistant…?”.

So, to answer this question in a concise, yet highly knowledgable way – based on years of experience – and the fact that myself and my VSF Team are based here in the Philippines, all year round, this post has been put together as a general guide to doing just that – paying your Virtual Assistant based in the Philippines.

Please bear in mind these salary guidelines are for home-based Virtual Assistant’s from the Philippines, working from their homes, for you directly. If you don’t want to work with virtual staff directly, nor train them, motivate them or even speak to them – then I suggest looking into a more professional outsourcing set-up.

Different Types of Virtual Assistants

So, here you go a guideline on the four main types of Virtual Assistant’s, what you can expect them to be able to do, task wise, and what you should be looking to pay them for both full-time, and part-time positions. Hope this clears a few things up for everyone.

Virtual Assistant Skill Sets

There are also other types of virtual workers available from the Philippines, such as video editors, audio editors, graphic designers and the like, however, based on us working with hundreds of entrepreneurs over the time we’ve been in business at Virtual Staff Finder, we’ve found this set of four to be the most sought-after.

Please note: After a full signup audit in November 2013, we realized that 72% of our clients are looking for General VAs (GVA), and therefore now only focus on this one role at Virtual Staff Finder.

Paying Your Virtual Staff in the Philippines

For the longest time, Paypal has been the standard for paying your staff in the Philippines… and it remains that way. It’s super easy for your staff to get their hands on their money, and a whiz for you to set-up – just be cool and pay the fees!

Salary Guidelines

Ultimately, its down to you, as the virtual boss to decide what you are happy paying for your virtual staff. However, to be able to attract, hire and keep great staff working for you virtually by outsourcing to the Philippines, you also have to be very aware that the industry has, and continues to change immensely. The people are becoming more and more experienced, and more and more in-demand.

They know this, and therefore it is no longer possible (in our eyes, anyway) to get a General VA for $250 a month. Not if you want them to do a great job for you, anyway!

The following are current average full-time salary guidelines that you can follow, keeping in mind that there are less experienced workers willing to work for less, and more experienced workers that will want to see much bigger numbers – its all relevant:

  • General Virtual Assistant (GVA) – $500-$800 a month
  • Article / Content Writer – $500-$700 a month
  • SEO / Web Marketer VA – $750-$950 a month
  • Web Developer – $800-$1,400 a month

Additional / Emerging Virtual Staff Roles

I’ve seen more people recently asking for additional types of virtual staff on a regular basis over the last year or so. They are as follows, and again – all rates are approximate and based upon market conditions and experience levels, obviously:

  • Graphic Designers – $700 – $1,200 a month
  • Audio / Video VA’s – $600 – $1,200 a month
  • Mobile App Developer VA’s – $800 – $1,400 a month (Note: not popular in the Philippines currently. Look to Eastern Europe for this for the time being!)

* Part-time rates would obviously be 50% of full-time rates.

Now, again, these are just guidelines. For example, 5-6 years ago, you could get a full-time General Virtual Assistant from the Philippines to work for you for that $250 I mentioned earlier. But, times change, and the home-based virtual staffing world is changing, too.

If you have any more questions on this subject feel free to comment below, or for more in-depth answers and advice, just reach out to the fantastic Virtual Staff Finder team directly.

Want Success in Business? Get Some GREAT Support, NOW!

Location: Home Office – Reading Time: 8mins

Pictured with me above is my Personal Assistant, Stephanie (she’ll kill me for posting this photo, but – too late!). Steph helps me with my day-to-day business tasks, and definitely plays a big part in me achieving what I achieve every day – whether I’m working from the company’s HQ, or home (like today), or anywhere else for that matter!

Judging by the amount of visitors I get each day to the blog, which is growing every single day – and the 700+ people that have downloaded my free eBook on working with Virtual Assistants, I figure a lot of you, for whatever reason, haven’t gotten around to grabbing your copy yet. So, this post is actually a sneak peek at part of a chapter from the eBook, along with some new material (labeled clearly for the VBL devotee’s out there that have already read it).

This stuff is NEW: Most companies and individuals who have been working with virtual assistants with great success have one thing in common: they are pleased to have somebody else handle their time-consuming, repetitive, mundane, administrative tasks that get in the way of spending quality time with their family, or focusing on more important business issues, such as planning and growth.

…

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