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Becoming Highly Productive – Working in the Zone!

March 28, 2011 by Chris 25 Comments

Productivity Zone

This is a Guest Post by Ian McConnell.

I’ve just had one of those days where everything just fell into place. I was completely in the zone. Task after task got completed effortlessly. Stuff was just falling into place, things were going right and everything just got done. I even completed 4 extra tasks that I hadn’t planned to do today. It’s a great feeling, but I have come to realize that some people struggle to find this zone and don’t enjoy as many of these highly productive days as they should.

It seems that it is more common to have days where small things go wrong and disrupt the day. The computer decides to do an update when it starts up, the browser is slow and unresponsive, the password program can’t find the password that was saved yesterday, etc. Most of these small problems are unavoidable 100% of the time. But, if you are trying to manage your time and tick off the items on a lengthy to-do list, these small problems will undoubtedly add frustration and stress to the mix.

So, how do you get in the zone more often?

I’ll tell you how I did it.

1)      I threw out my to-do list.

2)      I deleted my time management system which was my Google calendar

Yes, I deleted every repeating task in my Google calendar. These were repeating tasks like write an article on Monday at 9am to be finished and submitted to the article directories by 10.30am. Monday 10.45am to 12noon scan the warrior forum for people I could help out. 1pm to 4pm create new Insiders Club content and so on. I had booked up nearly every minute of my 8 hour working day, with a task for the rest of my life. That was thanks to the power of repeating tasks that never end in digital calendars. It felt good when I initially set up all these weekly tasks. I felt organized. But, after a few weeks of trying to stick to my time management plan, I knew it wasn’t going to work.

Are you sometimes in the right mindset when doing your tasks?

9am Monday would come around and my calendar said I should be writing an article. But, I just wasn’t in the right mindset or zone to write an article. I would force the issue, thinking I needed to be disciplined and get this article done. The article would then take 2 hours (or more) to write and I had scheduled an hour to write it and half an hour to submit it. I then had to adjust my schedule for the rest of the day and usually something didn’t get done at the end of the day, or it got rolled over to the next day. This then compounded the problem the next day.

Not all daily tasks could be accomplished as written on your to-do list.

However, I did notice that on some days at different times I was finding the article writing zone. It just seemed to flow and the article writing was so much easier. But, those times tended to vary. By moving that task to a different day or time slot would work one week but not the next. It seemed like just knowing that task had to be completed put me in the wrong mindset.

I needed a system that was much more flexible and took into account what I actually felt like doing. A system where I worked in the zone 80% of the time instead of 20% of the time. You may be thinking that’s just a lack of discipline. I should have got a timer out and forced myself to get the article done… I tried and it didn’t work. I would get the article done but days later would go and adjust it because the quality just wasn’t good enough.

I tried outsourcing the articles but ended up rewriting them because this material had to be in my voice. Outsourcing articles works great for my niche sites, but not for my personal blog. I had to do the writing so people experienced the real me. Then one day I heard Tony Robbins talk about chunking. Chunking is where you group tasks together which when completed will produce a specific result.

Get rid of to-do lists and go to chunk……

An example of a weekly chunk with a specific result is “Build a list of 1,000 subscribers”. There are no to-do lists or scheduled tasks. Just the chunk, that needs to be completed by the end of the week. I tried it and it worked very well for me.

Here is how I apply it:

I review my monthly goals on a Saturday afternoon and then I create 3 chunks. Saturday afternoon suits me because I’ve had a morning away from the business and I’m usually more relaxed. I create 3 result based chunks which must be completed by the end of the next week. I write these chunks on a post it note and attach it to my computer monitor. It’s a quick and easy system, but as I relax on Sunday it’s amazing how some great ideas pop into my head. On Monday morning I always start the day off, like most week days, with a 40 to 60 minute walk. On the walk is when I contemplate which chunk I’ll start with and what tasks I’ll complete that day.

After a shower and breakfast I’m ready to get to work. My mindset is in the right place, my body is energized and I usually start with the easy tasks, or the ones I know I can knock over quickly, because that builds momentum for the tasks that are not so exciting. I found that by removing the long to-do lists and strict time management it eliminated the overwhelm and has allowed me to be flexible with my days. I also don’t check emails until I have completed what I wanted to do for the day.

I don’t have a start and end time for work!

I start the day and if I’m in the zone I milk it for everything it’s got. If it’s one of those days where small things are going wrong and I struggle to get in the zone I’ll read a book, watch the latest launch video, grab a coffee and try again in an hour or two. As an entrepreneur I believe I have to be flexible. I’m a player in a game and have to be constantly looking for the 20% of my efforts that are working and work more on those. Sometimes a rigid time management system doesn’t work. You may feel like you are busy, but you are busy with the wrong things.

Ian McConnell is a regular VBL reader and supporter. He’s built a full time income online in the last 3 years. Check him out at https://inmyhomeoffice.com, where you’ll also find links to him on Twitter and Facebook!

Ask the Readers: Do you Work 9-5, or are you Your Own Boss already?

February 24, 2011 by Chris 52 Comments

Short, sweet and to the point today, guys…

I’m on my way to Singapore over the weekend for a little mini-vacation and a few days of decompression with my wife. We like to get away regularly. In the meantime, I wanted to ask one very simple question to get a clear understanding as to the type of people I now have visiting this site.

It’s going to take you exactly TWO CLICKS to give me all the info I need to continue on the right path, and make this site Number One in its niche, going forward into the rest of the year and beyond, so please click below…

The main reason behind this little poll is that I want to start making the content here on the VBL Blog a hell of a lot more focused. Niching it down, baby! I want to continue to help, inspire, educate and support everyones dreams and aspirations. But need to know WHO I am doing this for the most, to fine-tune things a little.

If you have more to say on this subject, along with any ideas – thats awesome!!! Comment section below – you know the deal…!

Replace Yourself Like a Ninja: How I’ve Disappeared from Another Business!

February 20, 2011 by Chris 22 Comments

Ninja

Replace yourself, Chris!!! What? Again?! Fair comment, but, over the last six weeks I have seen an incredible boost to the sales numbers over at Virtual Staff Finder. Since we launched the service back in September this year, we’ve done good, steady business – but, since the beginning of the year we’ve experienced roughly a 30% increase in sign-up’s.

This has done two things. One – made me happy, obviously, as we’ve been able to help tons of great entrepreneurs find solid virtual employees. And, two – made me VERY busy. Let me explain why…

Virtual Staff Finder helps business owners and entrepreneurs, both online and off, to find good quality, reliable virtual staff. Simple enough for us to do – we’re here in the Philippines, I own and operate an outsourcing company and have years of experience in the field, I have great support staff and a clear marketing vision locally – so we attract GREAT home-based VA’s that want to be involved in what we’re doing and get work with awesome overseas employers, that have ‘Replace yourself, Mike!’ written all over their thought process!

However, part of the process of the VSF service includes a 30min consultation with yours truly. Do you see where I’m going with this now..? You got it – the busier we get, the more people that sign-up to utilize the service, the more consultation calls I have to do.

Now, don’t get me wrong – I absolutely LOVE doing these calls. It allows me to connect with great entrepreneurs and likeminded people, and I’ve actually become good buddies with a few of the VSF clients. But, and for me as a Virtual CEO, its a BIG but… It’s taking massive chunks of my time away from me. My entrepreneurial clock was being slowed done because of the step – regardless of how much I was enjoying interacting with the clients.

So, last week the decision was made to fundamentally take me out of the process. In fact it was my VSF project manager that actually came right out and said, “Boss, you need to replace yourself to be able to focus on other things, too”. She’s awesome! Thinking about it, if I didn’t, I wasn’t going to be able to continue to grow my core business, the Live2Sell Group, as well as the Virtual Staff Finder service – plus, launch all the other projects I am working on for this year, such as the first ever VBL Product – more news on this next week!

The Problem

With this decision, however, came a problem. I had noticed that on pretty much all of these calls I was coaching and helping the clients through vital decision making steps in working with VA’s. How to train them. How to pay them. How MUCH to pay their VA. How to keep them motivated, and so on.

Surely the success of the people that signed-up for the service, in regards to working with the VA’s, must have something to do with all those tips, tools and tactics I was giving them on the call. But, if the call wasn’t part of the VSF equation any more, how would I be able to help the clients?

The Solution

After much deliberation, and several trips to Starbucks, myself and a select few staff at the Live2Sell Group decided that I was going to shoot a series of exclusive videos that would help coach the clients through the entire process, just as if they were on the phone with me. The content of the videos would be pretty much identical to the calls I had been making for the last almost-six-months, but, it was a one-time deal. Once they were shot, edited and uploaded, I would never have to do it again. “Talk about literally, replace yourself!”, I thought to myself… The tick-tock of my entrepreneurial clock was sounding again!

So, Monday last week, I worked on Powerpoint presentations – just simple white screen, black typeface, to be able to follow when I was filming, so that the information was concise and to the point and so I wouldn’t just waffle on… Then, the next day, we shot the videos in one sitting, back to back – surprisingly fast, with no do-overs, thanks to the Powerpoint slides. Then, on Wednesday, they were edited and finalized.

At the beginning of this week we made several very fine adjustments to the VSF Website, that changed certain wording in regards to the consultation call, and everything is now set. For me – this service now becomes a brand new 100% passive income product. As my good friend, Pat Flynn would say “Awesome..!” (in only the way that Pat could say it..!!). Well… Almost.

What Do You Mean ‘Almost’…?!!

As some of you may know, I also offer consultation services on this website – in case you’ve never checked out that section, you can do so for information on personal branding coaching, VA support services and general entrepreneurial brainstorming, amongst other things. So, I still DO a certain amount of consulting – why? Because I enjoy it, plain and simple.

So, what I decided to do, right at the last moment, was to include the ability for people to still have that VSF consultation call with me, however, for a slightly increased price point. Instead of the $350 usual fee, we’re pricing it up at $500.

Ultimately, I don’t expect a lot of people to sign-up using this option. At the end of the day they are using the service to find a qualified, experienced virtual assistant, not to talk to me. However, giving them the opportunity to do so, I believe shows that although I am not part of the ‘normal’ process any more, it doesn’t mean that I don’t care about my clients. And they ARE my clients. It’s my company, after all.

So, that is the tale of how I went about the mission to replace myself from a day-to-day business model, for the second time in 3 months! 🙂 – Getting good at it, aren’t I..?!!

Why I Wrote This Post

Simple. I wanted to illustrate that although sometimes you start a business in one way, it doesn’t mean that the business has to remain that way. Stagnant. Unmovable. Unchangeable. Especially when the success of that business stops you from doing other things that you want to!

This type of move is commonly called an ‘entrepreneurial pivot’. Much like the pivot in basketball, where you plant one of your feet in one particular position, and although you cant then move that foot (its superglued to the floor!), you can still rotate and reposition it to give you more options of a pass, or shot. The entrepreneurial pivot is a powerful weapon, and one that I have used countless times to great success.  And, I’m also planning one for this blog to happen soon, too!

What Says The Crowd…?!

I’m curious to know what you guys think of this plan, and whether you think it will affect the service in general and – ultimately, its sales. Personally, I think I’ve covered pretty much all the bases in those videos and my support staff on the service are all AWESOME, and take great care of all our clients.

The concept to replace yourself as a business owner might not always be your first choice. However, like I said… Hearing from you guys (as you’re such a smart bunch!), would be great… So, please let me know what you think.

How to Work with Virtual Assistants (3 Top Questions Answered!)

January 19, 2011 by Chris 17 Comments

I’ve been running my outsourcing business, the Live2Sell Group, for just over 5 years now. We started out as a telemarketing provider, then branched into customer service and support and then, in the early part of 2008 we launched our virtual assistant services (even though we had been providing them to existing clients since 2006, literally, in some way shape or form).

Then, last year I launched my Virtual Staff Finder service, where we help entrepreneurs, online marketers, niche and affiliate marketers, business owners and basically anyone that wants to hire virtual staff, but doesn’t want to go through all the searching, interviewing, background checks, etc., to get the little diamonds in the rough they need to help promote and build their business.

I have written tons of posts on the subject of virtual assistants, recorded a full series of free video tips on the subject for my YouTube Channel, and been interviewed time and time again on the topic. Yet, the subject of VA’s and how to find them, train them, work with them, etc., is probably still one of the most requested topics of conversation from me, than anything else.

This month, so far, has been no different, with a surge in sign-up’s for Virtual Staff Finder and a ton of emails on the subject. It seems that people just can’t get enough tips and tactics on working with virtual assistants. So, in this edition of ‘Ask Chris’ I answer the following questions, which have been collated from a whole bunch of you smart, savvy VBL Followers!

  • What is the best way to train my virtual assistant?
  • How do I keep my virtual assistant motivated and happy to work for me?
  • How much do I pay my virtual assistant?

I figured this would also be a good opportunity to dip into the VBL Archives a little, and produce a little link-juice for you all – so check out these popular past posts on the same subject, too!

  • VBL Discussion: What’s Your Number One Virtual Assistant Tip?
  • Top 3 Surefire Ways To Effectively Delegate To Your Virtual Team
  • How Much Do I Pay My Overseas, Home-Based Virtual Assistant…?
  • How to Utilize Virtual Assistants to Help Create, Market and Sell Your ’4HWW’ Style Muse!

Hope you enjoy the answers, and be sure to comment below with your questions for the next edition!

Ask the Readers: What’s Your Number One Virtual Assistant Tip?

December 9, 2010 by Chris 27 Comments

Live2Sell Family

Part of the ‘VBL Core4’, as I have recently started to refer to them as, is Outsourcing. When it comes to lifestyle design, we look more towards personal outsourcing, rather then the huge call center outsourcing that takes place so much nowadays. And, when we think personal outsourcing, we think of virtual assistants (on which there is 33 archived articles on this blog alone – click the link to see ’em!).

I’ve been involved with outsourcing for so long now that it is part of my daily life, more than most people can comprehend. Sure, I run an outsourcing company – but, I also provide content on the subject for many magazines, associations, business groups and other media sources, too, based on my 10 years of experience in the industry. However, personal outsourcing and working with virtual assistants has become such a huge topic that I now get more emails on this subject alone, when it comes to outsourcing, than any other aspect on the topic! I’ve even recorded a ‘short and sharp’ series of 10 related videos, which you can check out, too, if you like!

…

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October 2010 “Virtual CEO Goal” Monthly Report

November 1, 2010 by Chris 33 Comments

https://www.youtube.com/watch?v=RzdZYKCAfPU

Number of Days in the Office: 7, Total Number of Employees: 212

Ah… It’s good to be back! October was a whirlwind of a month, I must say. Above you’ll find a little (4mins) montage of my trip to the USA. I actually have a TON of footage I shot over there this time around, hours and hours to be frank! However, I decided to keep this video short for digestion purposes! But – get excited, there is plenty of awesome video and podcast content coming in the next few months, thanks to my adventures at BlogWorld. So, onto the Monthly Report – strap yourself in – its a biggie!

…

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How to Take Charge of Your OWN Virtual Lifestyle!

October 26, 2010 by Chris 14 Comments

Virtual Lifestyle

This guest post by Yolanda A. Facio is part of the VBL Guest Post Month!

It sounds exciting…sitting on the beach with a fruity exotic umbrella drink and tapping away at the keyboard of your laptop, waves crashing 5 feet away, mmmmmmmmm.

Sounds great!  But it also sounds very, very far away…

I’m here to tell you it isn’t that far away and to help you change your perception about what being “virtual” really means….

READ POST

Virtual Office Tips for Virtual Business Success!

October 22, 2010 by Chris 13 Comments

https://www.youtube.com/watch?v=Hk85OfMCrSA

This guest post by Valerio Paolini is part of the VBL Guest Post Month!

Today, we have the pleasure to see a guest video post from Valerio Paolini all the way from Rome, Italy. In this clip, Valerio shares practical tips on how to take your business to new heights utilizing virtual office magic tricks! Valerio highlights the Pareto efficiency in economics that we can all learn from. He also mentions the bliss of having a virtual business lifestyle, meeting new clients in 5-star hotels and restaurants.

…

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Lessons From the Corporate World: Tips for Outsourcing Business Tasks

October 20, 2010 by Chris 13 Comments

lessons from the corporate world

This guest post by Eric Gati is part of the VBL Guest Post Month!

If you’re reading this post right now on Virtual Business Lifestyle, chances are you’ve at least heard of virtual assistants, and are perhaps interested in finding one or finding out how to utilize them effectively.  Congratulations, you’re already more advanced than the majority of people out there who believe that affordable help is difficult to find.  The fact of the matter is, outsourcing bits and pieces of your business (or in some cases, most of your business) is a critical part of making you as productive as possible….

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3 Awesome Steps to Virtual CEO Success

October 18, 2010 by Chris 22 Comments

you keys to a Virtual CEO success

This guest post by Ben Lumley is part of the VBL Guest Post Month!

There are 3 keys to achievement: Common Sense, Hard work and Stick-with-it-ness – Thomas Edision

I wanted to look at something that a lot of the readers of virtualbusinesslifestyle.com will be very familiar with, Chris’s goal of becoming a Virtual CEO by the end of 2010. What I would like to do though, instead of looking at the mechanics of how he is reaching this mother of all goals, is identify 3 keys to Chris’s current and future success.

…

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